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 Project Name: 2008 APEC/EINet Virtual Syposium
 | *Date:* |11.26.2007 |
 | *Team Name:* | Catalyst Team |
 | *Attendees:* | Ari Tencate, David Cox, Jacob Morris, Arshya Chopra, Debbie Johnson & Greg Koester |
 | *Agenda:* | Discuss technology and logistics needs for 2008 VS|
 | *Notes:* | *COMMUNICATION*
 What is our communication plan?
  incoming and outgoing?
 Who is far-site technology contact?
 Who is far-site decision maker contact?
 Has Jacqueline sent intro email to her contact giving Ari the greenlight for direct communication?
 Has Ari established direct contact
 Do we have day-of, backup telephone contacts for far-site people and spaces?
 Do we have a behind the scenes communication plan?
  Has it been tested?
 Do we have a master contact list?
 Are we involved if far sites need to relocate to alternative locations?
 *TECHNOLOGY*
 What technology are far-sites using or can they use?
 How do we need to adapt our technology?
 Do we need to learn new technology?
 Do we have vendor technology support people?
 Do we need to procure/schedule new hardware/software/spaces?
 Do we need to teach technology to far-site technology people?
 Do we need to teach technology to VS participants?
 Do we need to send/procure technology to far sites?
 *TESTING*
 Have we tested the technology of choice with each location?
 What technical questions do we need to ask in order to test?
 Have we identified technology issues?
 What are common technology issues?
 Have we found solutions for technology issues?
 Have we tested solutions?
 Who is our day-of C&C Net ops contact?
  Are there outtages / changes planned to network which can impact us?
 *PRESENTATION MATERIALS*
 Do we have protocols and naming conventions for presentation materials: titles
 When do we need presentations by?
 Who will collect presentations?
 How will we standardize presentations?
 Who will post presentations?
 Where do the presentations live?
 Where do we backup presentations live?
 *RECORDING THE EVENT*
 How do we record the event?
 How and where will the event be posted online following the event?
 Who will post it online? |
 | *Action Items:* | NA |
 | *Issues:* | NA |
 | *Parking Lot:* | NA |
 | *Next Meeting Date:* | TBD |
 | *Next Meeting Agenda:* | TBD |