Version 3 by Gregory Koester
on Jun 02, 2008 15:50.

<< Changes from 2 to 3
compared with
Current by Gregory Koester
on Jun 02, 2008 15:55.

 
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 Phase 4 additions:
 Needed list of 220 guests with emphasis on VIPs and if AMK wanted to be alerted of their arrival.
  
 need to prioritize who is in 320 & the tech booth
  
 set up support web page for to host links required for the symposium
  tech guys need to be able to edit on the fly
  
 set up vnc for video switching in 220
  
 set up meebo for behind the scenes communication plan
  
 Phase 5 additions
  
 Define UWTV
  
 post event report to
  
 capture lessons learned from far site contacts via web q
  -including:
  how they wish to be connected in the future
  things to improve
  communication, selection of technology, etc
  
 Lessons learned
 JM needed more tech support - 3rd operator or less complex system
  Needed more tech support - 3rd operator or less complex system
  1) Slides
  2) view for polycom
  3) Stream for 220
  
 texting into operator booth was bad
  Texting into operator booth was bad
  
 dry run should include all tests including back channel
  
 door to operator booth should be locked!
  
 needed to test "the process" of the dry run
  
 maybe test process with fake contacts
  
 presenters needed to be given a better expectation of slide change delays, etc in opening remarks
  Carl could be on that.
  
 Insist that presentation slides be numbered
  
 Insist that presenters have print outs of presentations to provide physical visible cue
  
 being thoughtful about how we ask question of resources vs partners
  
 our requests for information (RE: JB) need to be more specific
  
 Review presentations to be prepared for transitions
  
 notepad or tweet (text message solution) was good for communication to Carl
  
 audio levels were an issue
  
 back up audio only solution
  
 in communicating with non english economies, we need to consider alternate words (ie Mute mic vs turn off mic)
  
 build dry run check list
  
 translator?