| Task |
|
Owner
|
Start Date
|
Due Date
|
End Date |
Status
|
Comments
|
| 1.0 |
Planning Phase (Documentation, Procurement, Communications, Scheduling)
|
Team |
4.25.2008
|
5.22.2008
|
|
ongoing
|
|
| 1.1 |
Document communications with far-site Tech Contacts (=Karalee to save your excel sheet to wiki)
|
KW/AT |
4.28.2008
|
5.302008 |
|
ongoing |
see KW's excel grid
|
1.2
|
Identify stakeholders |
Team
|
4.25.2008
|
5.29.2008
|
5.5.2008 |
Complete (will reopen if needed)
|
See Communication Plan |
| 1.3 |
Assign communication roles |
Team
|
4.25.2008 |
5.29.2008 |
5.5.2008 |
Complete (will reopen if needed) |
See Communication Plan |
| 1.4 |
Document communication plan |
GK
|
4.25.2008 |
5.29.2008
|
5.5.2008 |
Complete
(will reopen if needed) |
See Communication Plan |
| 1.5 |
Communicate w/ UWTech Net Ops |
DC
|
4.28.2008
|
5.29.2008 |
5.28.2008 |
Complete |
|
" "
|
Identify day-of UWTech Net ops contact |
DC |
4.25.2008
|
5.09.2008 |
5.28.2008 |
Complete |
|
" "
|
Identify and avoid network issues
|
DC
|
4.25.2008
|
5.09.2008 |
5.28.2008
|
Complete
|
|
| 1.6 |
Communicate with OUGL
|
AT/JM |
4.28.2008
|
5.29.2008 |
5.16.2008 |
Complete
|
|
" "
|
Turn off midnight announcement in OUGL |
AT/JM |
4.25.2008
|
5.28.2008 |
5.12.2008
|
Complete
|
Murphy checked and you cant hear it in there.
|
" "
|
Reserve study room w/ Christine for food use
|
JM
|
5.12.2008 |
5.19.2008
|
5.16.2008 |
Complete
|
|
| 1.7 |
Create master list of far-site tech contacts |
AT/KW |
4.25.2008
|
5.21.2008 |
5.28.2008 |
Complete
|
|
| 1.8 |
Share master list with far-site tech contacts |
KW |
see 1.10
|
5.21.2008 |
5.19.2008 |
not started
|
KW's Facebook plan LinkedIn (Make new action item) see 5.2
|
| 1.9 |
Collect day of phone #'s for far-site contacts
|
AT |
4.25.2008
|
5.21.2008 |
5.28.2008
|
Complete
|
|
| 1.10 |
Develop Event "behind-the-scenes" communication plan |
AT/JM/DC |
4.28.2008 |
5.21.2008 |
5.22.2008 |
Complete
|
w/ far site input
|
| 1.11 |
Develop Event "Process & Protocols" proposal |
AT/DC/JM
|
4.28.2008 |
5.21.2008
|
5.22.2008 |
Complete
|
|
1.12
|
Meet with Carl to discuss the Event "Process & Protocols" proposal |
AT
|
5.5.2008
|
5.22.2008
|
5.22.2008 |
Complete
|
|
| 1.13 |
Define "Record/capture/publish event" |
KW/LF |
4.28.2008 |
5.06.2008 |
5.12.2008 |
Complete |
UWTV hired to record event and before day of event go to offices and interview key players - Ann Marie, Carl, others
|
1.14
|
Plan "Record/Capture/Publish Event" |
Team |
see 1.16
|
5.29.2008
|
5.12.2008 |
Complete
|
|
| 1.15 |
Initiate communication with UWTV |
LF/KW |
4.28.2008 |
5.22.2008 |
5.12.2008
|
Complete
|
|
| "" |
Communicate what AG can capture to UWTV
|
AT
|
5.19.2008
|
5.23.2008 |
5.23.2008 |
Complete |
NEW 5.19
|
| 1.16 |
Survey far sites about their technology |
KW/AT |
pre4.25.2008 |
5.22.2008
|
|
Complete
reopened - ongoing
Complete |
(based on contacts as of 5.5.08)
(based on new contacts as of 5.12.08)
(based on new contacts as of 5.19.08)
see Tech Contacts Grid |
| 1.17 |
Identify technology needs for far sites |
AT/DC/JM
|
pre4.25.2008 |
5.22.2008 |
5.28.2008 |
Complete
|
see Tech Contacts Grid
|
| 1.18 |
Expand our AG knowledge |
AT/DC/JM |
pre4.25.2008
|
5.29.2008 |
5.23.2008
|
Complete |
|
| 1.19 |
Establish technical guidelines for presentations |
AT/JM |
4.28.2008 |
5.1.2008
|
5.1.2008 |
Complete
|
|
| 1.20 |
Secure AG venue |
AT |
4.25.2008
|
4.29.2008
|
5.12.2008 |
Complete
|
|
1.21
|
Create Day-of Event To-Do List & Event Checkoff list
|
GK w/ AT/JM/DC/DJ/KW |
5.5.2008
|
5.23.2008
|
5.23.2008 |
Complete
|
See Phase 4: The Event |
1.22
|
Schedule Dry Run
|
AT/JM |
4.28.2008
|
5.2.2008 |
5.2.2008 |
Complete
|
see Tech Contacts Grid |
1.23
|
Order Food & Beverage (for 220 & Control Booth)
|
SE
|
5.22.2008
|
5.23.2008
|
5.23.2008 |
Complete |
just for OUGL 320
|
1.24
|
Create Event Latecomer Contingency Checklist |
Tech Team |
5.12.2008
|
5.28.2008 |
5.15.2008
|
Complete
|
see Event Latecomer Contingency Checklist |
| Task |
|
Owner
|
Start Date
|
Due Date
|
End Date |
Status
|
Comments
|
| 2.0 |
Building Phase (Testing, Risk Assessment, Quality Control...)
|
Team
|
5.1.2008
|
5.22.2008 |
5.29.2008 |
Complete |
|
| 2.1 |
Test AG Venue
|
AT/DC/JM
|
5.2.2008 |
5.2.2008 |
5.2.2008
|
Complete
|
|
2.2
|
Facilitate testing of AG Venue by far-sites
|
AT/DC/JM
|
5.1.2008
|
5.22.2008 |
5.28.2008
|
Complete |
see Tech Contacts Grid |
| 2.3 |
Identify/Solve Tech Issues |
AT/DC/JM |
5.1.2008
|
5.29.2008 |
5.29.2008 |
Complete |
see Tech Contacts Grid |
2.4
|
Document tech issues/solutions
|
AT/DC/JM |
5.1.2008
|
5.21.2008 |
5.28.2008 |
Complete |
|
2.5
|
Fill our tech needs (procure/adapt/modify)
|
AT/DC/JM |
4.28.2008
|
5.21.2008 |
5.21.2008 |
Complete |
|
2.6
|
Provide how-to & troubleshooting information (site specific)
|
AT/DC/J |
see 2.4
|
5.21.2008 |
5.29.2008 |
Complete |
Will not do for event
|
2.7
|
Prepare training & consultation (as needed)
|
AT/DC/JM |
see 2.4
|
5.29.2008 |
5.23.2008
|
ongoing |
see 2.6
|
| 2.8 |
Collect presentations |
AT/JM
|
5.1.2008
|
5.15.2008 |
5.29.2008 |
Closed - GK
|
see Tech Contacts Grid
Dependant on Health side
Likely, will not be complete until time of Event. |
2.9
|
Conduct dry run
|
AT/DC/JM |
5.22.2008
|
5.22.2008 |
5.22.2008
|
Complete |
|
2.10
|
Bridge polycom into AG (@dryrun)
|
AT/DC/JM |
5.29.2008 |
5.29.2008 |
5.22.2008 |
Complete |
|
2.11
|
Propose Day-of process to participants (@dryrun) |
AT/DC/JM |
5.22.2008
|
5.22.2008 |
5.22.2008 |
Complete |
|
2.12
|
Get Day-of process buy-in & feedback (@dryrun) |
AT/DC/JM |
5.22.2008
|
5.22.2008 |
5.22.2008 |
Complete |
|
2.13
|
Test presentations (@dryrun) |
AT/DC/JM |
5.22.2008
|
5.22.2008 |
5.22.2008 |
Complete |
|
2.14
|
Test "Day of" behind-the-scenes communication plan (@dryrun) |
AT/DC/JM |
5.22.2008 |
5.23.2008 |
5.22.2008 |
Complete |
|
2.15
|
Document "dry run" issues |
AT/DC/JM
|
5.22.2008 |
5.23.2008 |
5.22.2008 |
Complete |
|
| 2.16 |
Modify Day-of process based on dry run feedback |
AT/DC/JM |
5.22.2008
|
5.23.2008
|
5.28.2008 |
Complete |
|
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