New Employee Onboarding

New Hire Onboarding Process

New Hire Onboarding

Hiring Manager or UW Finance HR notifies uwfithelp@uw.edu that a new employee will be starting with at least one week of lead time.
Include the following information:
1. Full Name
2. NetID
3. Start Date
4. Department
5. If 100% remote, employee address and phone for shipping equipment
Assign/Set up Equipment
1. Laptop or Desktop; 2 Monitors, Docking Station, Keyboard/Mouse Combo: Standard Equipment
2. Computer Disk Encryption/Imaging
3. Joined to the NetID domain
4. Inventory Script run (Bitlocker key backed up, user set as local administrator, computer entered in UW Finance Computer Inventory)
5. Map J:, I:, H: drives (happens through group policy)
Install standard package of software (All UW Finance Systems)
1. Applications
  Office365 SecureCRT Sophos
  HuskyOnNet LAPs Google Chrome
  Adobe Reader FireFox Microsoft Edge
  LastPass Extensions Zoom WinSCP
  SSMS Notepad ++ MS Teams
  PowerBI
Department Specific Applications
1. Office of Public Records
  1. Case Management Software
2. Treasury (Either broad or Team)
  1. TBD
  2. TBD
Set permissions groups and shared drives
1. UW Fin ALL
  1. I Drive
  2. J Drive (Replacement for I-Drive)
2. Treasury
  1. W Drive (UW Advancement Owned)
Newly imaged computer shipped or deployed to desk by employee start date
Technology is deployed to desk (Docking station, two monitors, keyboard/mouse combo)

Supervisor/Team Responsibilities

General onboarding (UW HR New Employee Onboarding)
1. Onboarding Toolkit
2. Required Employee Training
Desk Assignment - Desk Location - Desk Physical Movement
Building Access or Floor Access
Permissions
1. Astra based permissions
2. EDW (Data warehouse)
3. MS Teams
4. SharePoint