The UW Finance Transformation project recommends the following settings for the best results while using Zoom. Follow this guide the first time you use Zoom and the settings will be saved for subsequent uses.
You can use Zoom Cloud Meetings two ways:
- Through your browser at https://washington.zoom.us/
- Download the Zoom Cloud Meetings app
Updating Settings via your Browser
- Go to https://washington.zoom.us/ in your browser.
- Select the Basic and Pro Account Login button under “Standard Zoom Account.”Tip: Your login is your NetID and password.
- If you would like to change your personal meeting ID to your phone number, select Profile, then select Edit next to Personal Meeting ID.
- Insert the number you would like to use and select Save Changes.
On the left, select Settings, then select Meeting > Schedule Meeting.
Ensure that your Schedule Meeting settings match the following:
Setting
On/Off
Host video
Participants video
Audio Type
Telephone and Computer Audio
Join before host
Use Personal Meeting ID (PMI) when scheduling a meeting
Use Personal Meeting ID (PMI) when starting an instant meeting
Require a password for Personal Meetings if attendees can join before host
Generate and require password for participants joining by phone
Mute participants upon entry
Upcoming meeting reminder
Select In Meeting (Basic) and ensure that your settings match the following:
Setting
On/Off
Require Encryption for 3rd Party Endpoints (H323/SIP)
Chat
Private chat
Auto saving chats
Play sound when participants join or leave
File transfer
Feedback to Zoom
Display end-of-meeting experience feedback survey
Co-host
Polling
Always show meeting control toolbar Show Zoom windows during screen share Annotation
Whiteboard
Remote control
Nonverbal feedback
Join different meetings simultaneously on desktop
Allow removed participants to rejoin
Screen sharing Allow participants to rename themselves Select In Meeting (Advanced) and ensure that your settings match the following:
Setting
On/Off
Breakout room
`Remote support
Closed captioning (box should be checked)
Far end camera control
Group HD video
Virtual background
Identify guest participants in the meeting/webinar
Auto-answer group in chat
Only show default email when sending email invites
Use HTML format email for Outlook plugin
Allow users to select stereo audio in their client settings
Allow users to select original sound in their client settings
Screen sharing
Attention tracking
Waiting room
Show a "Join from your browser" link
Allow live streaming the meetings
At the top of the page, select the Recording tab.
Ensure that your Recording settings match the following:
Setting
On/Off
Local recording
Automatic recording
Auto delete cloud recordings after days
Recording reminder
Multiple audio notifications of recorded meeting
At the top of the page, select the Telephone tab.
Ensure that your Telephone settings match the following:
Setting
On/Off
Show international numbers link on the invitation email
Toll Call
3rd Party Audio
Mask phone number in the participant list
Global Dial-in Countries/Regions
United States
Updating Settings via the App
- After downloading, launch the Zoom app from your computer.
Select the Sign In button.
Tip: Your login is your NetID @uw.edu and password.
Tip: Your login is your NetID @uw.edu and password.
Your browser will prompt you to launch Zoom. Select the Open Zoom Meetings button on the pop-up.
Select the cog icon on the right to open the Settings menu.
Under the General tab, you can change the skin tone reaction. Then select the View More Settings link at the very bottom. This will open up a new tab in your browser. Continue from Step 3 under Updating Settings via your Browser.
