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Challenge

Manually adding and removing faculty, staff, students, and alumni to and from appropriate email lists and security/collaboration groups takes staff time and is prone to errors and delays. Organizations that appropriately automate these group management processes based on institutional data management processes benefit not only from time-savings but also from better security and customer service resulting from more accurate and timely management of memberships.

Solution : Institutional Groups

Institutional groups are those provisioned from institutional data sources with institutional standards for data management in mind. For many UW organizations incorporating institutional groups into their own group hierarchies and the appropriate application of those groups in multiple contexts is essential to organizational efficiency and information security (see Figure 1).

Current Institutional Groups

The following table summarizes the types of institutional groups currently supported in the groups service. 

TypeExample Group IDsExample DescriptionCreationMembership
Provisioning 
Documentation
Course Section Groupscourse_2012aut-art100aART 100A students and instructors, Autumn 2012AutomaticReal-time - students
Nightly - instructors 
UW Course Groups
Student Major Groupsuw_major_art
uw_major_art_next
uw_major_art_prev
Art majorsAutomaticNightlyUW Student Major Groups
Student Major by Pathway Groupsuw_major_art_pathway-70
uw_major_art_pathway-70_next
uw_major_art_pathway-70_prev 
Art majors in the Ceramics pathwayAutomaticNightlysee UW Student Major Groups
Student Major by Pathway and Degree Leveluw_major_art_pathway-70_lvl-1
uw_major_art_pathway-70_lvl-1_next
uw_major_art_pathway-70_lvl-1_prev 
Art major in the Ceramics pathway, bachelor levelBy customer requestNightlysee UW Student Major Groups
Student Major by Degree Level Groupsuw_major_art_lvl-1
uw_major_art_lvl-1_next 
Art majors at the bachelor levelBy customer requestNightlysee UW Student Major Groups
Student Major by Degree Level and Type Groupsuw_major_art_lvl-1_type-4Art majors bachelor of fine artsBy customer requestNightlysee UW Student Major Groups
Student Major by Class Groups

uw_major_art_class-soph

Art majors, sophmore classBy customer requestNightlysee UW Student Major Groups
Student Minor Groupsuw_minor_art
uw_minor_art_next
uw_minor_art_prev 
Art minorsBy customer requestNightlysee UW Student Major Groups
Curriculum Groupsuw_curriculum_art
uw_curriculum_art_next
uw_curriculum_art_prev 
Students and instructors of all courses in the ART curriculumBy customer requestNightlyUW Curriculum Groups
Curriculum Groups (students only)uw_curriculum_art_students
uw_curriculum_art_students_next
uw_curriculum_art_students_prev 
Students for all courses in the ART curriculumBy customer requestNightlysee UW Curriculum Groups
Curriculum Groups (instructors only)uw_curriculum_art_instructors
uw_curriculum_art_instructors_next
uw_curriculum_art_instructors_prev 
Instructors for all courses in the ART curriculumBy customer requestNightlysee UW Curriculum Groups
Human Resource Groups

uw_org_costcenter_*
uw_org_supervisoryorg_*
uw_org_academicunit_*

Members are people who have a working relationship with the UW, paid or unpaid. Organized by cost center, supervisory org and academic unit.

By customer requestNightlyUW Human Resource Groups
Affiliation Groupsuw_affiliation_undergraduateUndergraduate studentsBy customer requestNightlyUW Affiliation Groups

 

Strategy and Research

Further planning and research (subject to available resources) continues toward enabling other institutional groups. Other UW administrative systems and processes may make natural group information sources for institutional groups, particularly in the direction of faculty and staff groups for UW organizations. Data management governance and advances to the groups service access control model are evolving to support a diversity of institutional groups. Refer to the following link(s) for further information:

Getting Involved

Contact help@uw.edu or post a comment to this page if you're interested in getting involved in these provisioning capabilities within the groups service. We would like to hear from you.