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DRAFT

ANALYSIS
Customers

Paid employees who are eligible to be authorized for EDW.

Application Use

EDW

Membership (Business Definition)All current paid employees.
Business ProcessEmployment
System of RecordWorkday
Subject AreaHuman Resources
Business DomainStaffing
DESIGN
TypeGroup
Home Groupuw_affiliation
Group IDs

uw_affiliation_'paid-workers'  (placeholder name)

Display Name

"UW Workers" (similar to uw_affiliation_employee)

Lifecycle Policy (Creation)

Pre-provisioned

Lifecycle Policy (Deletion)

Group will be deleted when there is no customer demand; data retention schedules apply.

Membership (Direct)

UW NetIDs of all current paid workers.

Membership (Exceptions)

None

Membership (Grace Period)

None

Membership (Opt-in)No opt-in
Membership (Opt-out)No opt-out
Contact Person

None

Description

The UW Workers group is updated nightly from the ODS. This group is available for appropriate business purposes in support of the UW mission.  All users are responsible for enforcing the defined access control policy and may not share paid-workers group memberships with unauthorized parties without first obtaining authorization to do so. All users are expected to know and follow the rules related to ethical and appropriate use of UW computing and networking resources. Please contact  help@uw.edu  for questions about using this group.

More InformationN/A
Application Settings (Exchange)

Inactive

Application Settings (Google)

Inactive

ACCESS CONTROL
Data CustodianRachel Gatlin
Classification

Restricted – same confidentiality impact factors as similar employee affiliation groups (e.g. uw_affiliation_staff-employee). See Classification for Institutional Employee Groups

Access Control PolicyData custodians grant permission to view the group memberships to all UW employees as well as processes acting on behalf of UW employees. Non-employee access (including students, affiliates, and other third parties) and other exceptions to this policy may be authorized by the custodians on a case-by-case basis, based on establishing a business need and/or an appropriate data sharing agreement.
Membership Viewer Controluw_employee or u_groups_affiliation_employee-read
Sender ControlN/A (not supported yet except via Exchange and Google settings)
IMPLEMENTATION
Data Source

ODS

Membership (Technical)

Defined as a SQL query on tables in ODS based on ECS code = 'E'.

ECS code is available in ODS copying it from JobProfile table to WorkerPosition and WorkerPositionDetail tables based on the JobProfileID in WorkerPosition and WorkerPositionDetail tables. For example, select * from ODS.sec.WorkerPosition where ECSCode = 'E'

ProvisioningPaidWorker_GroupMaker + TegeaGWSGroupUpdater (adds members)
De-ProvisioningPaidWorker_GroupMaker + TegeaGWSGroupUpdater (removes members)
MonitoringTegeaGWSGroupUpdater is monitored.
Data Quality Standards

Same as other groups provisioned from HR data in ODS.

Internal DocumentationSee PaidWorker_GroupMaker + TegeaGWSGroupUpdater
Customer DocumentationProfessional Staff Affiliation Group (make a similar Paid Worker Affiliation group documentation page?)
Communication PlanEmail EDW team (Rob McDade, John Mobley) when available.  This group would be part of EDW eligible user population for 'who can be authorized for EDW'.
OPERATIONS
Request FulfillmentAccess requests to view the membership will be fulfilled through UW Connect, including custodian approval records.
Incident ManagementTegeaGWSGroupUpdater errors are emailed into UW Connect 
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1 Comment

  1. No longer a need for this group, EDW team has decided that their access policy will be Workday employees with an employment status of Active or On-Leave.  --Heidi B.