Skip to end of metadata
Go to start of metadata
ANALYSIS
Customers

Matt Weatherford, Professional Staff Organization (PSO)

Application Use

Marketo –  UW PSO plans to use Marketo to email members.
Catalyst Tools – UW PSO plans to use WebQ for surveying members.
Mailman (maybe) – UW PSO plans to use Mailman to email members.

Membership (Business Definition)All current employees with professional staff designation.
Business ProcessEmployment
System of RecordWorkday
Subject AreaHuman Resources
Business DomainStaffing
DESIGN
TypeGroup
Home Groupuw_affiliation
Group IDs

uw_affiliation_professional-staff

Display Name

"UW Professional Staff Employees" (similar to uw_affiliation_staff-employee)

Lifecycle Policy (Creation)

Pre-provisioned

Lifecycle Policy (Deletion)

Group will be deleted when there is no customer demand; data retention schedules apply.

Membership (Direct)

UW NetIDs of all current professional staff

Membership (Exceptions)

None

Membership (Grace Period)

None

Membership (Opt-in)No opt-in
Membership (Opt-out)No opt-out
Contact Person

None

Description

The UW professional staff group is updated nightly from the ODS. This group is available for appropriate business purposes in support of the UW mission.  All users are responsible for enforcing the defined access control policy and may not share professional-staff group memberships with unauthorized parties without first obtaining authorization to do so. All users are expected to know and follow the rules related to ethical and appropriate use of UW computing and networking resources. Please contact  help@uw.edu  for questions about using this group.

More InformationN/A
Application Settings (Exchange)

Inactive

Application Settings (Google)

Inactive

ACCESS CONTROL
Data CustodianRachel Gatlin
Classification

Restricted – same confidentiality impact factors as similar employee affiliation groups (e.g. uw_affiliation_staff-employee). See Classification for Institutional Employee Groups

Access Control PolicyData custodians grant permission to view the group memberships to all UW employees as well as processes acting on behalf of UW employees. Non-employee access (including students, affiliates, and other third parties) and other exceptions to this policy may be authorized by the custodians on a case-by-case basis, based on establishing a business need and/or an appropriate data sharing agreement.
Membership Viewer Controluw_employee or u_groups_affiliation_employee-read
Sender ControlN/A (not supported yet except via Exchange and Google settings)
IMPLEMENTATION
Data Source

ODS

Membership (Technical)

Defined as a SQL query on tables in ODS based on ECS code = 'E'.

ECS code is available in ODS copying it from JobProfile table to WorkerPosition and WorkerPositionDetail tables based on the JobProfileID in WorkerPosition and WorkerPositionDetail tables. For example, select * from ODS.sec.WorkerPosition where ECSCode = 'E'

ProvisioningProStaff_GroupMaker + TegeaGWSGroupUpdater (adds members)
De-ProvisioningProStaff_GroupMaker + TegeaGWSGroupUpdater (removes members)
MonitoringProStaff_GroupMaker + TegeaGWSGroupUpdater are monitored.
Data Quality Standards

Same as other groups provisioned from HR data in ODS.

Internal Documentation

See ProStaff_GroupMaker + TegeaGWSGroupUpdater

Internal groups documentation can be found here: 

Groups Service Automated Group Provisioning Quick Reference

Customer DocumentationProfessional Staff Affiliation Group
Communication PlanEmail Matt Weatherford when available.
Email UW Advancement when Marketo is authorized.
OPERATIONS
Request FulfillmentAccess requests to view the membership will be fulfilled through UW Connect, including custodian approval records.
Incident ManagementTegeaGWSGroupUpdater and staleFileMonitor errors are emailed into UW Connect.
  • No labels