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  • Web Council - February 17, 2011
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  • Announcements
    • Working on a panel for next time on content flow, hopefully for next month
    • Results of survey
      • Strong preference for Web Council meetings to be Thursday mornings, 90 min long
      • Many requested a social event
  • Privacy Policy Almost Ready
    • Ann Nagel, Associate Chief Information Security Officer
    • UW's current Privacy Policy is out of date
      • People were writing their own privacy policies
        • Recent search found 400 different privacy statements
          • Some not clear
          • Some make promises we cannot keep
    • Sponsors of project to update privacy policy
      • Kirk Bailey, Chief Information Security Officer
      • Johnese Spisso, VP Medical Affairs
        • UW Privacy Official
    • Subcommittee of the Privacy Assurance and Systems Security (PASS) Council was formed
    • Approach - Write a privacy policy that applies to all areas of the UW
      • What is Personally Identifiable Information (PII)?
        • Individuals name, in combination with any other piece of information that is required to be protected by law
    • Key ideas
      • Supersedes the UW Electronic Information Privacy Policy on Personally Identifiable Information
      • Outlines how the UW protects privacy of institutional information in any form
        • If you are sharing information with any outside party, important to have a policy, including processes to follow if privacy breeched
    • Identifies information and privacy laws and regulations that place a duty upon the UW
      • Many laws that people think do apply actually do not apply to UW
      • Specific laws do apply
        • Identify subject matter experts (SME) for infomation security and privacy laws and regulations
        • Each SME is required to have a Web site that explains how that law applies to the UW
    • Making the new privacy policy available
      • Will soon roll out a new "footer" for the main UW pages with links to the following documents:
        • UW Web Site terms and conditions of use
        • UW Online Privacy statement
      • UW web pages will be required to link to UW Web Site Terms and Conditions of Use and UW Online Privacy Statement
    • Restrictions may be needed on sending unsolicited emails that ask people to enter PII
      • If an email requests confidential information, needs to be done carefully
        • We need better controls around how we do this
        • The character of the relationship between the sending organization and the recipient is what determines whether the message is acceptable
          • If you have an active existing relationship with the person, generally OK
          • The more tenuous the relationship, the more care should be taken
      • Applies if message has a link that requires entering personal information
    • Communication plan
      • Doing more outreach to let people know that they can start pointing to the central documents
    • Policy implementation process
      • How to reach goals - leave it open ended or require dropdead date?
        • The decision for now is to leave it open, realizing there are a lot of pages out there
      • What will Internal Audit do?
        • IA has said they may point out the need to connect to the privacy policy documents, but understand that making changes takes time
    • Policy is 95% complete, very close to having it signed off
    • Some units may feel the standard does not meet their needs. In that case, should work through their executive management and send suggested changes or additions to Kirk Bailey, CISO
      • There is a mechanism to modify the documents, we just want to be thoughtful in how we do it
    • If you have questions, you can send questions to CISO office - ciso@uw.edu
  • UW's Sesquicentennial (150th) Anniversary Celebration is coming up this Fall
    • Key Nuttall and Kim Karn of Marketing
    • Started planning more than a year ago, had focus groups, reviewed how past celebrations were done
      • Information will be accumulated on Marketing's 150th Anniversary page
      • Timeline
        • April 1 - 150th Identity Package will be available from UW Marketing
          • Photo database of pictures from UW history will also be available
        • April 29 - 150th story bank available
        • July 1 - Web page /marketing 150th Anniversary link
          • Advancement efforts begin - externally facing page with story history of campus
            • Will be able to add your own story to the timeline
        • August 1 - Videos available, free for people to use
        • August 15 - Pac10 ads
        • August 20 - Banners across campus replaced with 150th banners
        • September 1 - Columns Magazine "150 things we love about UW"
        • September 6 - UW360 show about "150 things we love about UW" shows
        • September 9 - Traveling exhibit in community
        • October 29 - Class of 1961
        • September 9 - Annual Recognition Gala
        • September 25 - Convocation, special speaker
        • November 5, 2011 - Last football game in Husky Stadium
        • November 4, 2011 - Virtual UW Day - bring everyone together online
        • March 1 2012 - Dawgs on Display
        • Spring Celebration sometime in April or May
  • Using Yahoo Pipes to Convert Google Spreadsheets into RSS Feeds
    • Dave Atcheson, College of Engineering
    • Having been using Yahoo Pipes (http://pipes.yahoo.com/) for a while
      • Presented last September method for using Yahoo Pipes to convert RSS feeds from UW Calendar
    • Now working with Google Spreadsheet
      • Google Spreadsheets can generate CSV files that can be fed to Google Pipes
      • Information "COE in the Media" is maintained in Google Spreadsheets
        • In the spreadsheet menus, select Publish as Web page -> select comma separated values -> Google gives you a URL , which you then plug in to Yahoo Pipes
          • Generates an RSS file
        • Little bit of PHP and Javascript to place it on the page
      • Google spreadsheets includes the ability to set up a Web form for entry of data into the spreadsheet
      • Useful for other kinds of information maintainable in spreadsheet
    • Yahoo is shrinking
      • Aware that they may have to find another service
      • Anytime you are relying on a service that is free, be aware that you may need to move on someday
  • Web sites rolling out at the UW
  • UW In The Community Map
    • Chris Heiland
    • http://www.washington.edu/staterelations/map/
    • Linked to from the UW Home Page, near bottom, above footer
    • Maps every legislative district in the state
      • Shows fast facts related to UW about the district
      • All 49 districts have their own page
    • Data provided by State Relations
    • Within Plone information about each item (district) is on one page
    • Maps done with GIS polygon outlines for each district
      • Acquired KML data on outlines, simplified with RJIS
      • Worked within normal Plone file and folder structure to set up system for generating maps
      • Simplified polygons to make it run faster
    • Working on other similar maps for other offices
      • State Relations
      • Regional Relations
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