Versions Compared


  • This line was added.
  • This line was removed.
  • Formatting was changed.



Alin Hunter, UW-IT – for access to various The groups define in this design proposal will be used for Legacy HR/P Archive reports that are hosted in the BI Portal; also for communications to individuals in the related Workday security rolespossibly for email notices about the reports.

Application Use

See Customers aboveBI Portal.
TBD. Email – Mailman? Marketo?

Membership (Business Definition)

Group memberships based on are defined as individuals with one of the assignable security roles in Workday.



Business ProcessWorkday security role management
System of RecordWorkday
Subject AreaTBD???
Human Resources
Master Data
Business DomainTBD???
HR – Staffing
Master Data – Services & Resources – Facilities – access HR/P – Access permissions and restrictions
Master Data – Safety & Security – Safety programs, security auditing and controls, police, crime prevention
TypeTBD. Group /role or permission? Need to understand options BI Portal has for referencing groups.(security role)
Home GroupTBD. Choose a home group that aligns with the UW Group Naming Plan and the business domain of the related institutional data.uw_isc
Group IDs


November 1, 2019 – Snezana and Alin are confirming what roles are in scope for access to Legacy HR/P Archive reports.

AllAllAllAllCentralCentralLabor ?Central
Assignable RoleTBD - Workday Role IDGroup IDArea
Academic PartnerAcademic_PartnerTBD
Costing Allocations CoordinatorCosting_Allocations_CoordinatorTBD
HCM Initiate 2HCM_Initiate_2TBD
HR PartnerHR_PartnerTBD
Academic Personnel Office PartnerAcademic_Personnel_Office_PartnerTBD
HR Office PartnerHR_Office_PartnerTBD
CBU - Benefits Office Partner

Absence Office Partner


Labor Relations / Union Office Partner


Leave Office Partner?

ISC – Absence Retiree Office Partner

ISCISC – Benefits Office PartnerISC
ISC – Compensation Office PartnerISCTBD
HR Auditor
Payroll Auditor
ISC – Payroll Office PartnerISC

Retirement Office Partner?

ISC – Retiree Compensation Office PartnerISC


Display Name

TBD. Need to check if Workday has a user-friendly display name for each Workday security role.

Lifecycle Policy (Creation)

TBD. Only create group Groups will be created only for approved uses for related to Legacy HR/P Archive reports.

Lifecycle Policy (Deletion)

Groups wouldn't will be deleted until custodians approve when custodians request and plan for their deletion.

Membership (Direct)

TBD. Direct membership of each group would include the UW NetIDs of individuals assigned to the specific Workday security role.

Membership (Exceptions)

No exceptions for additions or deletions. All updates will be mastered in Workday.

Membership (Grace Period)


Membership (Opt-in)N/A
Membership (Opt-out)N/A
Contact Person

TBD. A contact appropriate for Workday security role support, e.g. "ischelp".


TBD. Define descriptions that help potential customers understand fit for purpose and use, including lifecycle policy, membership policy, data quality standards, appropriate use guidelines, access control policy, ownership, and contact information. Some business processes master data that can be used for descriptions.

More InformationN/A 
Application Settings (Exchange)

Inactive; change to settings will require custodian approval.

Application Settings (Google)

Inactive; change to settings will require custodian approval.

Data Custodian

Nancy Jagger, Rachel Gatlin, Margaret Stuart, Cindy Gregovich


TBD. Determine the appropriate UW data classification (Public, Restricted, Confidential).

Access Control PolicyTBD. Decide and document the access control policy including membership viewer control, sender control, appropriate use guidelines, terms and conditions of use, etc.
Membership Viewer ControlTBD. Define the membership viewer control, including exceptions to the access control policy.
Sender ControlN/A
Data Source

TBD. HRPWS is the likely source.

Membership (Technical)

TBD. Define the technical definition of the memberships in terms used by the data source and its data elements, as well as any additional filtering.

ProvisioningTBD. Define a provisioning model for data integration and reconciliation that ensures the groups are created in accordance with their lifecycle policy and managed in accordance with their data quality standards.
De-ProvisioningTBD. Define a de-provisioning model that ensures the groups are deleted in accordance with their lifecycle policy.
MonitoringTBD. Define a monitoring solution that helps identify incidents and problems, particularly those that impact availability and reliability.
Data Quality Standards

TBD. Define data quality standards under normal operations, including data validation rules, timeliness of updates, defined error rates, integrity monitoring, and reliability. The standards will depend on the business process, system of record, data source, provisioning and de-provisioning models, monitoring, and operations.

Internal DocumentationTBD. Define what internal documentation will be developed and where it will be maintained.
Customer DocumentationTBD. 
Communication PlanTBD. Alin and Snezana will coordinate communications with BI Portal report users and other stakeholders.
Request FulfillmentTBD. Define how requests will be fulfilled. For example, standard requests for information, access to memberships, membership exceptions, email settings, design changes, etc.
Incident ManagementTBD. Define how incidents will be handled.