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| ANALYSIS | |
| Customers | UW Academic Personnel (faculty) |
| Application Use | UW Tableau – manage access to Faculty Dashboard |
| Membership (Business Definition) | Academic Track Types are a data element in Workday, and are part of the Academic Track Hierarchy, which is associated with the Academic Appointment data structure. Academic Track Types to include:
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| Business Process | Employment. |
| System of Record | Workday. |
| Business Domain | Staffing. |
| Subject Area | Human Resources. |
| DESIGN | |
| Type | Group |
| Home Group | uw_apaffiliation (same as most affiliation groups) |
| Group IDs | Parent Groupuw_affiliation_faculty-voting (created & membership managed by IAM process) Customer's group: uw_ap_tableau_facultydashboard (created & Administered by Acad Personnel) Which consists of:of uw_affiliation_faculty-voting (created & membership managed by IAM process)voting and uw_ap_tableau_facultydashboard-viewers (created & Administered by Acad Personnel) |
| Display NamesAcademic Track TypeName | UW Voting Faculty |
| Lifecycle Policy (Creation) | Created via Workday process updates |
| Lifecycle Policy (Deletion) | Deleted by Workday process updates |
| Membership (Direct) | Group uw_ap_tableau_facultydashboard has its membership derived from the subgroups uw_affiliation_faculty-voting plus uw_ap_tableau_facultydashboard-viewers
Direct membership of the academic-track group will include UW NetIDs of all current Academic Appointments in Academic Track Types to include:
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| Membership (Exceptions) | uw_ap_tableau_facultydashboard-viewers will be used to manage exceptions, other people who need access, but aren’t faculty. This is manually managed by OPB/EOAA members. |
| Membership (Grace Period) | tbd |
| Membership (Opt-in) | N/A |
| Membership (Opt-out) | N/A |
| Contact Person | iam-support (uw_affiliation_faculty-voting); acadpers (uw_ap_tableau_facultydashboard & uw_ap_tableau_facultydashboard-viewers) |
| Description | Members of the UW Voting Faculty are updated nightly from the ODS. For more information go to https://www.washington.edu/faculty/secfac/voting-faculty This group is updated nightly from the ODS. It is available for appropriate business purposes in support of the UW mission. All users are responsible for enforcing the defined access control policy and may not share employee group memberships with unauthorized parties without first obtaining authorization to do so. All users are expected to know and follow the rules related to ethical and appropriate use of UW computing and networking resources. Please contact help@uw.edu for questions about using this group. |
| More Information | None |
| Application Settings (Exchange) | Inactive. |
| Application Settings (Google) | Inactive. |
| ACCESS CONTROL | |
| Data Custodian | Courtney Drake, Data Architect and Business Systems Analyst, Office Planning and Budgeting |
| Classification | Restricted – same confidentiality impact factors as similar employee affiliation groups (e.g. uw_affiliation_staff-employee). See Classification for Institutional Employee Groups |
| Access Control Policy | Data custodians grant permission to view the group memberships to all UW employees as well as processes acting on behalf of UW employees. Non-employee access (including students, affiliates, and other third parties) and other exceptions to this policy may be authorized by the custodians on a case-by-case basis, based on establishing a business need and/or an appropriate data sharing agreement. |
| Membership Viewer Control | uw_employee or u_groups_affiliation_employee-read |
| Sender Control | N/A (not supported yet except via Exchange and Google settings) |
| IMPLEMENTATION | |
| Data Source | ODS |
| Membership (Technical) | Defined as a SQL query on views in the edwpub.s.uw.edu SQL Server, ODS database based on the following SQL call: select |
| Provisioning | AcadTrackType_GroupMaker + TegeaGWSGroupUpdater (adds members) |
| De-Provisioning | AcadTrackType_GroupMaker + TegeaGWSGroupUpdater (removes members) |
| Monitoring | AcadTrackType_GroupMaker + TegeaGWSGroupUpdater are monitored. |
| Data Quality Standards | Same as other groups provisioned from HR data in ODS. |
| Internal Documentation | See AcadTrackType_GroupMaker + TegeaGWSGroupUpdater Internal groups documentation can be found here: |
| Customer Documentation | (link to UW Affiliation Groups page, once process created & entry on page added) |
| Communication Plan | Email Courtney Drake & Matt Portwood (re: Tableau access) when available (REQ2853803). |
| OPERATIONS | |
| Request Fulfillment | Access requests to view the membership will be fulfilled through UW Connect, including custodian approval records. |
| Incident Management | TegeaGWSGroupUpdater and staleFileMonitor errors are emailed into UW Connect. |
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