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By use of examples, the following table illustrates the classes of human resource groups that have been provisioned into the UW groups service:

Group ID

Display Name

Effective Membership

Cost Center based:

uw_org_costcenter_267_061630_staff

uw_org_costcenter_267_061630_academicworker uw_org_costcenter_267_061630_studentworker

 


Employees with a Worker Position with a default cost center.

Grouped by type: staff, academic worker and student worker.

 


Groups contain UW employees with a Worker Position which has the default cost center ...:

  • a begin date which is earlier than or equal to today
  • an end date which is later than or equal to today
    The subgroups of "Staff", "Academic Worker" and "StudentWorker" are defined by ECS codes as follows:
    Staff:
    • B (Bargaining Contract Classified Staff)
    • C (Classified Staff)
    • D (Hall Health Physician)
    • E (Professional Staff)
    • I (ICA Contract)
    • P (Print Plant Employee)
    • T (Exempt Employees)
    Academic Worker: 
    • F (Academic Personnel)
    Student Worker:
    • U (Undergraduate)
    • G (Graduate)

 


Supervisory Org based:

uw_org_supervisoryorg_isch_000001

uw_org_supervisoryorg_isch_000001_staff uw_org_supervisoryorg_isch_000001_academicworker uw_org_supervisoryorg_isch_000001_studentworker

Employees in Positions within a Supervisory Org reporting structure. Supervisory Organizations are defined in a tree structure, which reflects the hierarchy of the university.  Currently the Supervisory Organization groups reflect this hierarchy.  They contain people in any given supervisory organization along with workers in any of it's child supervisory organizations.

We created a top-level supervisoryorg group without subtypes. This top-level group includes the Supervisor of that Supervisory Org and all Workers with Primary Worker Position assigned to that Supervisory Org or with that Supervisory Org as a superior.

For example, UWIT_000001 contains ALL people within the UWIT_000001 supervisory organization as well as people in every child UWIT supervisory org.  The UWIT_000001 supervisory organization group will contain all people within UW-IT.

Supervisory Orgs are grouped by type: staff, academicworker and studentworker.  Also has a supervisory org group for all workers regardless of ECS Code.

Groups contain UW employees in a supervisory organization that also meet the following criteria:

  •  a begin date which is earlier than or equal to today
  • an end date which is later than or equal to today

    The subgroups of "Staff", "Academic Worker" and "StudentWorker" are defined by ECS codes as follows: Staff:
    • B (Bargaining Contract Classified Staff)
    • C (Classified Staff)
    • D (Hall Health Physician)
    • E (Professional Staff)
    • I (ICA Contract)
    • P (Print Plant Employee)
    • T (Exempt Employees)
    Academic Worker: 
    • F (Academic Personnel)
    Student Worker:
    • U (Undergraduate)
    • G (Graduate)

 

Supervisory Org Job Management based:

uw_org_supervisoryorg_som_000179_jm_academic

uw_org_supervisoryorg_som_000179_jm_student

 uw_org_supervisoryorg_som_000179_jm_contingent_worker

uw_org_supervisoryorg_som_000179_jm_resident_fellow

Employees in Job Management positions within a Supervisory Org reporting structure.

The job management supervisory org groups will not be broken out further into sub-types by ECS codes. 

Groups contain UW employees in a job management supervisory organization that also meet the following criteria:

  •  a begin date which is earlier than or equal to today
  • an end date which is later than or equal to today

Job Management Supervisory Organizations usually are made up of workers with the following ECS Codes:

JM_Academic:

  • F (Faculty)
  • S (Stipend)

JM_Contingent_Worker: 

  • V (Affiliate Worker)

JM_Resident_Fellow:

  • F (Faculty)
  • S (Stipend)

JM_Student:

  • G (Graduate)
  • S (Stipend)
  • U (Undergraduate)

Academic Unit based:

uw_org_academicunit_062

Employees with an Academic Appointment within an Academic Unit reporting structure.

Includes paid and unpaid academic appointments.

Data Integration

Human resource groups are based on data integration of UW HR data available in the Operational Data Store (ODS) into the groups service, such that a hierarchy of groups exists for each requesting unit or organization, identified by its supervisory organizations, cost centers and academic units. The groups are updated nightly.

The following table summarizes the most relevant aspects of data integration between the ODS and the groups service, related to identifiers, display names, descriptions, memberships, contacts, classification, and access controls.

Group Attribute

Data Integration Notes

Group ID

Group IDs for human resource groups include supervisory organization id, cost center, academic unit and affiliation as derived from UW HR data in the ODS.

Since the source data may be uppercase and contains spaces and occasional ampersands, the following transformations are applied to conform to naming conventions:

  1. Initial and trailing spaces are removed
  2. All letters are converted to lower case
  3. All internal spaces are replaced with dashes
  4. All ampersand characters are replaced with a dash followed by 'and' followed by a dash
  5. Any remaining characters not in [-], [a-z], [0-9] are replaced with the period '.' character

Group Display Name

Display names include HR data source type and value .

'Staff in Supervisory Org ISCHL_000001'

Group Description

Human resource group descriptions contain the HR data source type , value, and description followed by appropriate use guidelines, e.g.

Staff in Supervisory Org ISCHL_000001 (Information School) This group is updated nightly from the ODS. It is available for appropriate business purposes in support of the UW mission. All users are responsible for enforcing the defined access control policy and may not share employee group memberships with unauthorized parties without first obtaining authorization to do so. All users are expected to know and follow the rules related to ethical and appropriate use of UW computing and networking resources. Please contact help@uw.edu for questions about using this group.

Contact Person

Human resource groups have no owner or contact specified.

Group Classification

The academic worker and staff groups are classified as Public. The student worker groups are classified as Restricted.

Group Access Controls

The membership viewer control permits interactive browser access for all UW employees (i.e. members of the group uw_employee).

The membership viewer control also permits access for applications whose UW CA certificate has been placed in the appropriate reader group (u_groups_org_faculty-read, u_groups_org_staff-read, or u_groups_org_studemp-read).

UW Google Apps

Human resource groups may be enabled for use in UW Google Apps, upon request. Groups in UW Google Apps will not allow anyone to view the membership.

Exchange Status

Human resource groups may be enabled for use in UW Exchange, upon request. This business rule is in place to ensure the privacy restriction on the group memberships, which the current design of the UW Exchange service may or may not be able to enforce by itself.

Group Membership List

Human Resource group memberships are reconciled nightly to accurately represent current operational data rather than historical data. Members are identified by UW NetID.

Data Quality Standards

This section summarizes the data quality standards for human resource groups represented in the groups service.

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Human Resource Groups request form 

Request for UW Human Resource Groups