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June 21February 6, 2018 2019 – This new set of reference groups is being designed. See ACCESS-166 and ACCESS-168finalized for production release in February.

Summary

This document describes support for UW employee location groups including naming, data integration, data quality, life-cycle and access controls.

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Employee location groups are identified by UW Group IDs that conform to the UW Group Naming Plan.

The following affiliation/organization stem is reserved for them:

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Group Attribute

Data Integration Notes

Group ID

Group IDs include a lower case version the location id, e.g.

uw_org_location_seattle-other-buildings

Group Display Name

Display names include the location id, e.g.

Current employees with a Seattle Other Buildings position

Group Description

Group descriptions include location id, e.g.

"Current employees who hold a position that has location ID "Seattle Other Buildings". This group is updated nightly from the HRPWS. It is available for appropriate business purposes in support of the UW mission. Access to the membership is controlled. Authorized clients are responsible for enforcing the defined access control policy and may not share employee group memberships with unauthorized parties without first obtaining authorization to do so. All users are expected to know and follow the rules related to ethical and appropriate use of UW computing and networking resources. Please contact help@uw.edu for questions about using this group."

Contact Person

Employee location groups have no owner or contact specified.

Group Classification

Employee location groups are classified as restricted.Restricted. See UW Groups Data Classification Guideline.

Group Access Controls

Employee location groups have a membership viewer control that enforces the defined access control policy (below). Only members of the u_groups_org_location-read are authorized to view these memberships.

UW G Suite

Employee location groups cannot be enabled for use in UW G Suite. Contact help@uw.edu to inquire more.

UW Exchange Status

Employee location groups cannot be enabled for use in UW Exchange. This business rule is in place to ensure the privacy restriction on the group memberships, which the current design of the UW Exchange service cannot enforce by itself. Contact help@uw.edu to inquire more.

Group Membership List

Memberships are reconciled nightly to accurately represent current operational data rather than historical data. Members are identified by UW NetID.

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