Alternate, Co-, & Schedule Privileged Hosts

There are a variety of alternate ways to schedule a meeting so that other users can start, direct, or help with your meeting.

Alternative Host

This option allows you to schedule meetings and designate another user to start the meeting. The user will receive an email notifying them that they've been added as an alternative host, with a link to start the meeting. The alternative host will need to use the link in the email or have the calendar invite sent to them by the original host and use the join link there.

To designate another user as an Alternative Host:

1. Sign in to the Zoom desktop client.
2. Select the Schedule icon.
   
   
   
   
3. In the scheduler window, select Advanced Options at the bottom.
   
   
   
   
4. In the Alternative Host field, enter the user's name to search through users. You can also enter the alternative host's email address if their name doesn't come up.
   
   
   
   
5. Select Schedule to finish, and open up the calendar you have selected.
6. The alternative host will now receive an email letting them know that they have been added as an alternative host.
   
   

Co-Host

This feature allows you to share hosting privileges with another user in a meeting or webinar. For example, it can be useful to allow another user to manage the administrative side of the meeting, such as muting participants or starting/stopping the recording while you do the actual presentation. Co-hosts are assigned during a meeting and cannot start a meeting. If you have already set up Zoom using UWFT's recommended settings, the option to use co-hosts is already enabled. The host can make another participant a co-host through the Participants window.

To designate another user as a Co-Host:

1. Select Manage Participants in the meeting controls at the bottom of the Zoom window.
   
   
   
   
2. Hover your mouse over the name of the participant who is going to be a co-host, and select More.
3. Select Make Co-Host.
   
   

Once a participant has been made a Co-host, they'll have access to the co-host controls.

Scheduling Privileged

This feature allows a user to assign another user to schedule meetings on your behalf. Users with Scheduling Privilege on your account will be able to manage and act as an alternative host for all meetings.

Grant Permission

To give another user scheduling privileges:

1. Go to https://washington.zoom.us/ in your browser.

2. Select the Basic and Pro Account Login button under “Standard Zoom Account.”

   Tip: Your login is your NetID and password.

3. On the left, select Settings, then select Meeting > Other.
   
   
   
   

4. Select the + next to Assign scheduling privilege to.
   
   
   
   
5. Enter one or more email addresses in the window, separated with a comma and select Assign.
   
   
   
   
6. If the user was assigned successfully, they will appear under Assign Scheduling Privilege to. However, they will need to sign out of the Zoom desktop client and sign in again before they will be able to schedule for you there.
   
   
   
   If scheduling privilege cannot be assigned because the user is not on your account or is not a Pro user, you will receive an error message.

Scheduling for Another User

To schedule a meeting for another user:

1. Select the Schedule icon to open the scheduler window.
   
   
   
   
2. Select Advanced Options.
   
   
   
   
3. Check the box next to Schedule For and select the user you want to Schedule For from the drop-down menu.
   
   
   
   
4. Select the Schedule button to finish, and open up the calendar you have selected.