UW groups for access to Legacy HR data

Alin Hunter, Snezana Popovic, UW-IT – The customers of the groups described in this design template represent the owners of Legacy HR/P Archive reports. also possibly for email notices about the reports.

BI Portal – The groups will be used for controlling access to the Legacy HR/P Archive reports hosted in the BI Portal (https://biportal.uw.edu).
TBD. Email – The groups will be used for emailing notices about the Legacy HR/P Archive reports using UW Mailman or Marketo.

The business definition of the group memberships is individuals with the assignable security roles in Workday.

For example, someone with the "Academic_Partner" role will be a member of the related group.

See https://isc.uw.edu/admin-corner/security-roles/assignable-roles/

See https://isc.uw.edu/support-resources/how-to-get-workday-help/named-support-contacts/

TBD. Need to check if Workday has a user-friendly display name for each Workday security role.

Groups will be created only for approved uses related to Legacy HR/P Archive reports.

Groups will be deleted when custodians request and plan for their deletion.

Direct membership of each group would include the UW NetIDs of individuals assigned to the specific Workday security role.

No exceptions for additions or deletions. All updates will be mastered in Workday.

None

TBD. A contact appropriate for Workday security role support, e.g. "ischelp".

TBD. Define descriptions that help potential customers understand fit for purpose and use, including lifecycle policy, membership policy, data quality standards, appropriate use guidelines, access control policy, ownership, and contact information. Some business processes master data that can be used for descriptions.

Inactive; change to settings will require custodian approval.

Inactive; change to settings will require custodian approval.

Nancy Jagger, Rachel Gatlin, Margaret Stuart, Cindy Gregovich

TBD. Determine the appropriate UW data classification (Public, Restricted, Confidential).

HRPWS

TBD. Define the technical definition of the memberships in terms used by the data source and its data elements, as well as any additional filtering.

TBD. Define data quality standards under normal operations, including data validation rules, timeliness of updates, defined error rates, integrity monitoring, and reliability. The standards will depend on the business process, system of record, data source, provisioning and de-provisioning models, monitoring, and operations.