IAM in Service Catalog
Matt Weatherford, Professional Staff Organization (PSO)
Marketo – UW PSO plans to use Marketo to email members.
|Membership (Business Definition)||All current employees with professional staff designation.|
|System of Record||Workday|
|Subject Area||Human Resources|
"UW Professional Staff Employees" (similar to uw_affiliation_staff-employee)
|Lifecycle Policy (Creation)|
|Lifecycle Policy (Deletion)|
Group will be deleted when there is no customer demand; data retention schedules apply.
UW NetIDs of all current professional staff
|Membership (Grace Period)|
|Membership (Opt-in)||No opt-in|
|Membership (Opt-out)||No opt-out|
The UW professional staff group is updated nightly from the ODS. This group is available for appropriate business purposes in support of the UW mission. All users are responsible for enforcing the defined access control policy and may not share professional-staff group memberships with unauthorized parties without first obtaining authorization to do so. All users are expected to know and follow the rules related to ethical and appropriate use of UW computing and networking resources. Please contact firstname.lastname@example.org for questions about using this group.
|Application Settings (Exchange)|
|Application Settings (Google)|
|Data Custodian||Rachel Gatlin|
Restricted – same confidentiality impact factors as similar employee affiliation groups (e.g. uw_affiliation_staff-employee). See Classification for Institutional Employee Groups
|Access Control Policy||Data custodians grant permission to view the group memberships to all UW employees as well as processes acting on behalf of UW employees. Non-employee access (including students, affiliates, and other third parties) and other exceptions to this policy may be authorized by the custodians on a case-by-case basis, based on establishing a business need and/or an appropriate data sharing agreement.|
|Membership Viewer Control||uw_employee or u_groups_affiliation_employee-read|
|Sender Control||N/A (not supported yet except via Exchange and Google settings)|
Defined as a SQL query on tables in ODS based on ECS code = 'E'.
ECS code is available in ODS copying it from JobProfile table to WorkerPosition and WorkerPositionDetail tables based on the JobProfileID in WorkerPosition and WorkerPositionDetail tables. For example, select * from ODS.sec.WorkerPosition where ECSCode = 'E'
|Provisioning||ProStaff_GroupMaker + TegeaGWSGroupUpdater (adds members)|
|De-Provisioning||ProStaff_GroupMaker + TegeaGWSGroupUpdater (removes members)|
|Monitoring||ProStaff_GroupMaker + TegeaGWSGroupUpdater are monitored.|
|Data Quality Standards|
Same as other groups provisioned from HR data in ODS.
See ProStaff_GroupMaker + TegeaGWSGroupUpdater
Internal groups documentation can be found here:
|Customer Documentation||Professional Staff Affiliation Group|
|Communication Plan||Email Matt Weatherford when available.|
Email UW Advancement when Marketo is authorized.
|Request Fulfillment||Access requests to view the membership will be fulfilled through UW Connect, including custodian approval records.|
|Incident Management||TegeaGWSGroupUpdater and staleFileMonitor errors are emailed into UW Connect.|